At CoxHealth we practice what we teach: building a healthy tomorrow through education. We are happy to have dedicated educational partners that continue to grow and optimize our clinical rotation offerings. If you have questions regarding opportunities at CoxHealth, be sure to reach out to the Education Center for support.
Student Learning Experiences/Clinical Rotations at CoxHealth are experiences that are required or recommended by the school or program in which the student is currently enrolled. Participation in this experience earns the student credit towards their current degree or certification. Students who are interested in experiences to gain entry into a program will not be approved for Student Learning Experiences and are encouraged to apply for CoxHealth's Job Shadowing or Volunteer programs. To be considered for a Student Learning Experience//Clinical Rotation at CoxHealth, your school must have an active affiliation agreement. Find out the status of your school's agreement and other required steps by contacting the Education Center's Student Scheduling Team at firstname.lastname@example.org.
Areas of Study
CoxHealth offers a variety of opportunities for students enrolled in health occupations programs and other programs related to the health system. If you are currently enrolled in a college or university program and are interested in participating in a student experience at CoxHealth, please review the application process below. Contact the Education Center with any questions.
Items required for participation in Student Learning Experiences/Clinical Rotations at CoxHealth are listed below. Links to download necessary files are available on this page. All onboarding application materials are required to be submitted at least thirty days before your rotation start date. All signed forms and online quizzes are valid for twelve months. Additional materials may be required before the start of your clinical rotation or Student Learning Experience. Read all steps below before starting the application process. Submit all application materials by email to email@example.com or by fax to 417-269-8472.
1. Download the three documents listed below.
- Student Learning Experience Application
- Student Learning Experience Engagement Form and Instructions: The student will submit the SLE Engagement form each time they agree to a Student Learning Experience/Clinical Rotation with a CoxHealth employee as their supervisor. The number of hours in rotation is the number of hours that you will spend directly with your preceptor. The preceptor is the CoxHealth employee who acts as your supervisor during your clinical rotation.
- Compliance Checklist: All students, except current employees, who are participating in Student Learning Experiences/Clinical Rotations at CoxHealth as defined above (see Program Overview) are required to submit documentation supporting the application requirements outlined in this checklist.
3. Collect all supporting documentation for requirements listed on the Compliance Checklist.
- Read the documents called “FAQ for Student Learning Experiences” and “Vaccination Requirements for Student Learning Experiences at CoxHealth” to learn more about vaccination requirements.
- Use the Compliance Checklist to double check your paperwork’s completion before you submit everything.
4. Contact your school coordinator to request a Letter of Good Standing to be submitted on your behalf. This letter must specifically state the dates or semester that your experience will take place. The letter must be submitted by a representative of the school or program in which the student is currently enrolled.
5. If you will be requesting a CoxHealth ID badge (check with your CoxHealth supervisor), you will submit a professional style photo with your application materials, or have your photo taken on your first day. Review the following guidelines before submitting a photo:
- Taken within the past 6 months, showing current appearance
- Color image with no filters or heavy shadows
- Full face, front view with a plain or off-white background
- With neutral facial expression and both eyes open
- No selfies
6. Submit all completed forms and supporting documentation to the Education Center’s Student Scheduling Team by email to firstname.lastname@example.org or by fax to 417-269-8472. A summary of all required application materials is below:
- Student Learning Experience Application (pages 1-4, and page 8)
- SLE Engagement form
- Copies of supporting documentation for items listed on Compliance Checklist
- Professional style photo
- Letter of Good Standing
7. The Education Center will review submissions within three business days. After a team member has reviewed your application materials, you will receive an email containing instructions on your next steps (including but not limited to):
- HIPAA Education module and quiz
- Student Orientation module and quiz
- A list of any outstanding items remaining to be submitted
- Electronic charting education (if applicable)
|Student Type||Required Certifications|
|Student Type Pharmacy Technician||Required Certifications Current Pharmacy Technician License from Missouri State Board of Pharmacy|
|Student Type Therapy (All)||Required Certifications Current American Heart Association CPR/AED Certificate or BLS Certificate|
Vaccination Requirements for Student Learning Experiences
Documentation of the following vaccines are required before students can begin a learning experience at CoxHealth:
- Tuberculosis (TB) test
- Hepatitis B
CoxHealth requires all students to prove immunity to Varicella. Proof of immunity for Varicella includes:
- Signed doctor's note on official letterhead attesting to student’s history of disease OR
- Results of a positive blood test (titer) OR
- Immunization record of two Varicella vaccines (may be documented as Varivax® or MMRV) OR
- Immunization record showing history of Chickenpox with the date the disease was diagnosed
MMR (Measles, Mumps and Rubella)
CoxHealth requires all students to prove immunity to Measles, Mumps (Rubeola), and Rubella. Proof of immunity for MMR includes:
- Results of a positive blood test (titer) for all three diseases (Measles, Mumps (Rubeola), and Rubella) OR
- Immunization record of two MMR vaccines (may also be documented as ProQuad® or MMRV)
CoxHealth requires all students to submit documentation of a Tdap vaccine. The Tdap vaccine is commonly confused with the children's version called Dtap. For participation in student learning experiences at CoxHealth, the adult version, Tdap, is required. Documentation showing Td or Tetanus vaccines are not proof of Tdap. Tdap may also be recorded on the immunization record as the brand names Adacel® or Boostrix®.
A flu vaccine is only required during flu season (October 1 through April, per CDC guidelines). Documentation of a flu vaccine must be for the current flu season. A flu vaccine from any other flu season is not acceptable. If you cannot receive a flu shot due to an allergy (or other contraindication), you must submit a doctor's note on official letterhead for CoxHealth Infection Prevention to review and consider. All types of flu vaccines are accepted by CoxHealth. To learn more about different types of flu vaccines, see information from the CDC.
Tuberculosis (TB) Test and Risk Assessment Form
CoxHealth requires all students to submit documentation of a negative TB test read upon or after enrollment to the current program. A TB test may also be referred to as PPD reading. Students are also required to complete CoxHealth’s TB Risk Assessment form. Additional testing may be required if the student has identified any risk factors on the Risk Assessment form. Any form of TB testing approved by the CDC is acceptable to CoxHealth. If a student’s TB test shows positive results, a chest x-ray is required to determine if the student has TB.
CoxHealth requires students participating in learning experiences to have immunity to Hepatitis B, or sign a waiver declining the vaccine. Hepatitis B may be documented on the immunization record as Engerix-B®, Recombivax HB®, or Heplisav-B®. Acceptable documentation for CoxHealth’s Hepatitis B requirement include:
- Results of a positive blood test (titer) OR
- Immunization record of three Hepatitis B shots OR
- Signed waiver declining vaccine
What is a Student Learning Experience at CoxHealth?
A Student Learning Experience (SLE) at CoxHealth is an experience that is required or recommended by the school program in which the student is currently enrolled. Examples of these learning experiences include but are not limited to clinical rotations, unpaid internships, externships, or clinical practicums.
What is involved in the application process for Student Learning Experiences/Clinical Rotations?
- Two page application
- TB Risk Assessment Questionnaire
- Confidentiality and Security Agreement
- Blood/Body Fluid Exposure Policy and Policy Acknowledgment
- Must be signed by student and CoxHealth supervisor/preceptor
- Must be submitted once per Student Learning Experience
- Students must submit copies of all items listed on this checklist
- Current employees are exempt from all items on this list except the school’s insurance.
Optional: Professional photo for ID badge (required only if student does not have a badge; required for all pharmacy students)
When are application materials due?
All application materials are due at least thirty days before the rotation start date. Students who submit application materials after the thirty-day deadline may be asked to choose a later start date and will have delayed access to computer systems.
Is the application process for Student Learning Experiences any different for current employees?
Employees will submit the following for a student learning experience:
- Student Learning Experience Application
- Student Learning Experience Engagement Form
- Letter of Good Standing from school
- Proof of school’s professional liability insurance policy for students
- Cerner Education (required only if requesting Cerner access)
What is the difference between a Federal, National, and State/Criminal background checks?
A Federal background check reviews federal court records. A National background check reviews state and county criminal court records. A State/Criminal background check reviews criminal data stored at the state level.
What background checks are required for participation in Student Learning Experiences at CoxHealth?
A Federal background check and a State/Criminal background check are required to be submitted with all other application materials. A national background check is not required.
What else do I need to know about background checks for Student Learning Experiences at CoxHealth?
- Both the Federal and State/Criminal checks must be run for any state where the student has lived or worked for the past seven years.
- For positions that have direct contact and routine access to hospital patients, students with convictions involving violence to persons or sex offenses within the past seven years will be excluded from participating.
- For positions that have access to, or prescribe, order, or administer controlled substances, students with convictions relating to controlled substances within the past seven years will be excluded.
Where can I have a background check done?
Some schools require background checks upon entry to the program. Contact your school’s registrar to request a copy of your state and federal background check. If the school does not have this record, the student will have to request these background checks for themself. If you have to request a background check, CoxHealth uses the Missouri Automated Criminal History Site: MACHS Background. The total cost for a complete background check is $41.75 per applicant. If you do not need a complete (federal and state) background check, the fee will vary. Please contact the Education Center for the registration code.
Do I need a Urine Drug Screen completed. Can I have more information on this?
Check with your program coordinator about arranging a drug screen since many schools are responsible for the cost (per the contract made with CoxHealth).
You will need to obtain a drug screen that tests for the following 10 items: Amphetamines, Barbiturates, Benzodiazepines, Cocaine, Methadone, Opiates, Oxycodone, Phencyclidine, Propoxyphene, Cannabinoids.
If your school cannot make any recommendations, you can do an internet search for “ten panel urine drug screen.” Some doctor’s offices offer the test, but prices vary and insurance likely won’t cover the cost. If you are currently living in/around the Springfield area, you may look into going to LabCorp or Any Lab Test Now. Please request the results to be sent directly to the CoxHealth’s Student Scheduling Team at email@example.com.
Why can’t I use my high school vaccination record?
Proof of immunity and documentation of immunizations must be from the office or clinic where the vaccine was administered or the screening was performed. The high school record is simply a summary or your immunizations; it is not a medical record.
I am missing a vaccination requirement found on the Compliance Checklist. Where can I obtain the necessary vaccine?
Talk to a school representative first. Your program may be responsible for certain screenings or immunizations.
If your program coordinator cannot provide any direction, you may consider price-checking the following resources:
- Your primary care provider
- Westside Public Health Center, a division of Springfield-Greene County Health Department; 417-874-1220.
- Your local county health department; a directory can be found online at https://health.mo.gov/
- Jordan Valley Community Health Center; 417-831-0191.
- Various Walgreens, Walmart, Hy-Vee and CVS locations
What are the requirements for the professional style photo? Do I need to pay to have this done?
There is no need to pay to have this photo taken. If you have a professional style photo, you may use it. If you do not have a professional style photo, follow the guidelines below. Photos are submitted to firstname.lastname@example.org.
- Color photo, taken in last 6 months
- Use a plain off-white background
- Have someone else take your photo. No selfies
- Take off your eyeglasses for your photo
- Use a clear image of your face
- Do not use filters commonly used on social media
What is required for access to computer systems and electronic charting?
All students, regardless of employee status, are required to complete training before access can be granted. NP/PA/Medical student training is an in person class held most Mondays in Springfield. Most other trainings are computer modules with online exams. The Student Scheduling Team will provide you with the appropriate instructions for training.
I completed Cerner training for a Learning Experience/Clinical Rotation last semester. Do I have to retake it?
Any student who logged into Cerner less than 365 days before their start date does not have to retake training unless they are returning as a different type of student.
Are there any dates in 2020 that Cerner training will not be available for NP/PA/Medical students?
Memorial Day (Monday, May 25), Labor Day (Monday, September 7) Columbus Day (Monday, October 12).
I am a current employee. Do I need to complete Cerner training?
If you need Cerner access as a student, training is required, regardless of your employee status. Even if you are an employee who currently uses Cerner in your job, training is required for student access. Use of your employee Cerner account during a learning experience is a violation of the Confidentiality and Security Agreement and may result in disciplinary action.
Are there any housing options available to students?
Although CoxHealth does not offer onsite housing options for students, we have researched options close to our campuses that offer short-term lease options. Please contact us for more information.
Will I receive an ID badge?
As a student completing a learning experience, you will be provided a CoxHealth student badge if you do not already have one provided by your program. Your CoxHealth supervisor/preceptor will receive your ID badge through inter-office mail. Please submit a professional style photo to the Education Center no later than 30 days before your rotation begins if you need an ID badge.
Do I have to return my badge in between learning experiences?
No, you may hold onto your badge. Access will be de-activated between rotations.
What do I do with my badge once my learning experience has ended?
If you are not participating in any additional student experiences at CoxHealth, please leave your badge with your CoxHealth supervisor/preceptor on your last day of your Student Learning Experience. If you are at Cox South, you may return your badge to Security across the hall from the Cafeteria.
What do I do if I lose my badge?
The student should notify the Education Center that the badge was lost. Security charges a fee to make a replacement badge. The Education Center will make arrangements with Security for a replacement once Security has received the replacement fee from the student.
What is the due date for application materials to be submitted?
All items are required to be submitted 30 days before the start date of your Student Learning Experience.
What happens if I submit the documentation after the 30-day deadline?
Computer account access, ID badge, and parking permit will be delayed. For example, if the paperwork is submitted 5 business days after the deadline, you should expect a delay of 5 business days on these items. You may also be asked to delay your start date.
Can I start my learning experience or clinical rotation before submitting application materials?
No. Students should not be on site until the Education Center has received, reviewed, and verified all application materials.
I have one or two Hepatitis B vaccines, but not the full series. What do I need to do?
If you have time before your rotation starts, you can obtain the remaining vaccines to complete the series (regardless of when you received the first vaccine). If your learning experience will begin before you can obtain a full series of the Hepatitis B vaccine, you may sign a waiver. Email email@example.com to request a copy of the waiver.
I cannot obtain documentation of Chickenpox history from my pediatrician. How can I prove immunity?
If you are sure that you had the disease but cannot obtain official documentation, you can get a blood test to prove immunity. To locate a testing site, contact your program coordinator or do an internet search for “Varicella blood test [city, state]”. For example, if you are residing in Springfield, MO, you can search “Varicella blood test Springfield MO” to find available testing locations and prices.
I have the full series of the vaccine, but I obtained a blood test that shows I am not fully immune. Do I need another vaccine?
Yes. If the most recent testing does not show immunity, a booster shot is required.
Where should I park?
Students should always park in parking spaces marked by white lines. Parking spaces marked by yellow lines are reserved for patients. Remember the phrase “White is alright, yellow is for the other fellow.” Simple gestures like leaving the spaces closest to the door for our patients is one way to exemplify CoxHealth’s Values of Safety, Compassion, Respect, and Integrity.